East 547
Community Development District
Meeting Agenda November 12, 2020

AGENDA

November 5, 2020
East 547
Community Development District
219 E. Livingston St., Orlando, Florida 32801 Phone: 407-841-5524 – Fax: 407-839-1526

Board of Supervisors East 547
Community Development District

Dear Board Members:

The regular meeting of the Board of Supervisors of East 547 Community Development District will be held Thursday, November 12, 2020 at 1:30 PM at the Offices of Highland Homes, 3020 S. Florida Ave., Suite 101, Lakeland, FL 33803.

Call-In Number: 1-646-876-9923
Meeting ID: 967 6110 9393

Following is the advance agenda for the meeting:

Roll Call
Public Comment Period (1Speakers will fill out a card and submit it to the District Manager prior to the beginning of the meeting)
Organizational Matters
Acceptance of Resignation from Existing Board Members
Appointment of Individuals to Fulfill Board Vacancies with Terms Ending July 2022 and July 2024
Administration of Oaths to Newly Appointed Supervisors
Consideration of Resolution 2021-04 Electing Officers
Approval of Minutes of the October 28, 2020 Board of Supervisors Meeting
Public Hearing
A. Public Hearing on the Adoption of the Fiscal Year 2020 and Fiscal Year 2021 Budgets
Consideration of Resolution 2021-05 Adoption of the District’s Fiscal Year 2020 and 2021 Budgets and Appropriating Funds
Staff Reports
Attorney
Engineer

1 Comments will be limited to three (3) minutes
District Manager’s Report
Other Business
Supervisors Requests and Audience Comments
Adjournment

The second order of business is the Public Comment Period where the public has an opportunity to be heard on propositions coming before the Board as reflected on the agenda, and any other items. Speakers must fill out a Request to Speak form and submit it to the District Manager prior to the beginning of the meeting.

The third order of business is Organizational Matters. Section A is the Acceptance of Resignation from Existing Board Members. Section B is the Appointment of Individuals to Fulfill Board Vacancies with Terms Ending July 2022 and July 2024. Section C is the Adminstration of Oaths to Newly Appointed Supervisors. Section D is the Consideration of Resolution 2021-04 Electing Officers.

The fourth order of business is the approval of the minutes of the October 28, 2020 Board of Supervisors Meeting. A copy of the minutes are enclosed for your review.

The fifth order of business opens the Public Hearing. Section A is the Public Hearing on the Adoption of the Fiscal Year 2020 and Fiscal Year 2021 Budgets. Sub-Section 1 is the Consideration of Resolution 2021-05 Adoption of the District’s Fiscal Year 2020 and 2021 Budgets and Appropriating Funds. A copy of the resolution is enclosed for your review.

The sixth order of business is Staff Reports. Any staff reports will be discussed at this time.

The balance of the agenda will be discussed at the meeting. In the meantime, if you should have any questions, please do not hesitate to contact me.
Sincerely, Jill Burns
District Manager

CC: Roy Van Wyk, District Counsel

Enclosures

SECTION III

SECTION D
RESOLUTION 2021-04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE EAST 547 COMMUNITY DEVELOPMENT DISTRICT ELECTING THE OFFICERS OF THE DISTRICT, AND PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, the East 547 Community Development District (“District”) is a local unit of special- purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within the City of Davenport, Florida; and

WHEREAS, pursuant to Chapter 190, Florida Statutes, the Board of Supervisors (“Board”), shall organize by electing one of its members as Chairperson and by electing a Secretary, and such other officers as the Board may deem necessary.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE EAST 547 COMMUNITY DEVELOPMENT DISTRICT:

DISTRICT OFFICERS. The District officers are as follows:

 	 is appointed Chairperson.
 	 is appointed Vice-Chairperson.
 	 is appointed Secretary.
 	 is appointed Assistant Secretary.
 	 is appointed Assistant Secretary.
 	 is appointed Assistant Secretary.
 	 is appointed Assistant Secretary.

CONFLICTS. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict.

EFFECTIVE  DATE.	This Resolution shall become effective immediately upon its adoption.

PASSED AND ADOPTED this 12th day of November, 2020.

ATTEST:	EAST 547 COMMUNITY DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Chairperson, Board of Supervisors

MINUTES
MINUTES OF MEETING EAST 547
COMMUNITY DEVELOPMENT DISTRICT

The Regular meeting of the Board of Supervisors of the East 547 Community Development District was held Wednesday, October 28, 2020 at 11:00 a.m. via Zoom Teleconference, pursuant to Executive Order 20-69, issued by Governor DeSantis, as amended and supplemented.

Present and constituting a quorum:

Lauren Schwenk	Vice Chairman
Matthew Cassidy	Assistant Secretary
Patrick Marone	Assistant Secretary
Andrew Rhinehart	Assistant Secretary Also present were:
Jill Burns	District Manager, GMS
Roy Van Wyk	Hopping Green & Sams
Dennis Wood	Wood & Associates Engineering
Michelle Rigoni	Hopping Green & Sams

FIRST ORDER OF BUSINESS	Roll Call
Ms. Burns called the meeting to order and called the roll. Four board members were present via Zoom teleconference constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. Burns noted that there were no members of the public present for the meeting.

THIRD ORDER OF BUSNESS	Approval of Minutes of the September 10,
2020 Organizational Meeting
Ms. Burns presented the minutes of the September 10, 2020 organizational meeting and asked for any comments, questions, or corrections. The Board had no changes.
October 28, 2020	East 547 CDD

FOURTH ORDER OF BUSINESS	Public Hearing
Public Hearing on Adoption of District Rules of Procedure
Consideration of Resolution 2021-01 Adopting the Rules of Procedure
Ms. Burns asked for a motion to open the Public Hearing. Ms. Burns confirmed that the published notices required were placed.

There being no public present to provide comments, Ms. Burns asked for a motion to close the Public Hearing.

Ms. Burns noted that the rules were attached as an exhibit to the resolution, and they had not changed since the last time the Board had seen them. The Board had no changes to the Rules of Procedure.

Public Hearing on the District’s Use of the Uniform Method of Levying,
Collection, & Enforcement of Non Ad-Valorem Assessments
Consideration of Resolution 2021-02 Expressing the District’s Intent to Utilize the Uniform Method of Collection
Ms. Burns asked for a motion to open the Public Hearing. Ms. Burns confirmed that the published notices required were advertised as required by statute.

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October 28, 2020	East 547 CDD

There being no public present to provide comments, Ms. Burns asked for a motion to close the Public Hearing.

Ms. Burns presented Resolution 2021-02 and noted that this will allow the Board to collect assessments using the Polk County tax bill when the District is ready to do so. It does not obligate them to use it for the upcoming year unless they are ready.

Public Hearing on the Imposition of Special Assessments
Presentation of Engineer’s Report
Ms. Burns asked for a motion to open the Public Hearing. Ms. Burns confirmed that the public hearing was advertised in the paper and mailed notice was sent to landowners within the District.

There being no public present to provide comments, Ms. Burns asked for a motion to close the Public Hearing.

Mr. Wood reviewed the Engineer’s Report for the Board. He noted that the development is on County Road 547 and it is going to be constructed in two phases with a total of 509 lots. The

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October 28, 2020	East 547 CDD

cost estimate for Phase 1 that consists of 261 lots is $5,958,000. The Phase 2 cost estimate that consists of 248 lots is $5,494,450. The total cost for the project is $11,452,450 and that includes all the infrastructure costs. The Board had no questions on the Engineer’s Report.
Ms. Rigoni asked Mr. Wood if the cost estimates were reasonable for the project of this size and scope. Mr. Wood answered yes. Ms. Rigoni asked Mr. Wood if he had any reason to believe that the District could not carry out any of the improvements that were listed in the report. Mr. Wood answered no. Ms. Rigoni asked Mr. Wood if the improvements described in the report were necessary improvements that benefit the development contemplated for the District. Mr. Wood answered yes.

Presentation of Assessment Methodology
Ms. Burns reviewed the Master Assessment Methodology for the Board. The report allocates the debt to properties based on the special benefits that each receive from the Capital Improvement Plan that Mr. Wood outlined. Ms. Burns reviewed the tables in the report for the Board. She clarified that there is only one product type. She noted that Table 5 shows the par debt per unit is $29,470. Table shows that the net annual assessments per unit is $2,141 and the gross annual assessments per unit is $2,302.
Ms. Rigoni asked Ms. Burns if the lands subject to the special assessments receive special benefits. Ms. Burns answered yes. Ms. Rigoni asked Ms. Burns if the special benefits at least equal or exceed the special assessments levied. Ms. Burns answered yes. Ms. Rigoni asked Ms. Burns if the special assessments are reasonably apportioned among the lands in accordance with the methodology. Ms. Burns answered yes. Ms. Rigoni asked Ms. Burns if it is reasonable, proper, and just to assess the costs of the Capital Improvement Plan against the lands in accordance with the methodology. Ms. Burns answered yes. Ms. Rigoni asked Ms. Burns if it was in the best interest of the District to do so and collect them in accordance with the methodology. Ms. Burns answered yes, it is. Ms. Burns confirmed that they had not received any public comments regarding the public hearing or the assessments.

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October 28, 2020	East 547 CDD

Consideration of Resolution 2021-03 Levying Special Assessments
Ms. Burns noted that the resolution levies the assessments on the properties outlined in the Engineer’s Report and Methodology. It has several findings and it adopts the Engineer’s Report and Assessment Methodology that were approved by the Board. It states that the Capital Improvement Plan will provide a special benefit to all the parcels of real property on the final Assessment Roll and it states that the Capital Improvements are fairly and reasonably apportioned to the parcels within the District.

Consideration of Notice of Special Assessments
Ms. Burns noted that this notice will notify potential buyers of the lien on the property. She asked that the Board authorize counsel to record the notice.

FIFTH ORDER OF BUSINESS	Ranking	of	Proposals	for	District
Engineering Services and Selection of District
Ms. Burns noted that an RFP was issued and one proposal was received from Wood & Associates. She recommended ranking them #1 and authorizing counsel to provide a form of agreement and authorize the Chairman to execute that agreements.

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October 28, 2020	East 547 CDD

SIXTH ORDER OF BUSINESS	Staff Reports
Attorney
Ms. Rigoni noted that the bond validation hearing is scheduled for November 6, 2020 at 10:45 a.m. The meeting will be held virtually, and attendance is required by the District Manager, District Engineer, and the Chairman.

Engineer
Mr. Wood had nothing further to report to the Board.

District Manager’s Report
Ms. Burns had nothing more to report to the Board.

SEVENTH ORDER OF BUSINESS	Other Business
There being none, the next item followed.

EIGHTH ORDER OF BUSINESS	Supervisors	Requests	and	Audience
Comments
There being none, the next item followed.

NINTH ORDER OF BUSINESS	Adjournment
Ms. Burns adjourned the meeting at 11:14 a.m.

Secretary/Assistant Secretary	Chairman/Vice Chairman

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S	ECTION V

SECTION A

S ECTION 1
RESOLUTION 2021-05

THE ANNUAL APPROPRIATION RESOLUTION OF THE EAST 547 COMMUNITY DEVELOPMENT DISTRICT (“DISTRICT”) RELATING TO THE ANNUAL APPROPRIATIONS AND ADOPTING THE BUDGETS FOR THE FISCAL YEARS BEGINNING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020, AND BEGINNING OCTOBER 1, 2020, AND
ENDING SEPTEMBER 30, 2021; AUTHORIZING BUDGET AMENDMENTS; PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the East 547 Community Development District (“District”) was established by Ordinance No. 924, of the City Commission of the City of Davenport, Florida on April 6, 2020; and

WHEREAS, the District held its organizational meeting on September 10, 2020, where the District submitted to the Board of Supervisors (“Board”) of the District proposed budgets (“Proposed Budgets”) for the fiscal year beginning October 1, 2019 and ending September 30, 2020 (“Fiscal Year 2019/2020”), and for the fiscal year beginning October 1, 2020 and ending September 30, 2021 (“Fiscal Year 2020/2021”), along with an explanatory and complete financial plan for each fund of the District, pursuant to the provisions of Section 190.008(2)(a), Florida Statutes; and

WHEREAS, at least sixty (60) days prior to the adoption of the Proposed Budgets, the District filed a copy of the Proposed Budgets with the local governing authorities having jurisdiction over the area included in the District pursuant to the provisions of Section 190.008(2)(b), Florida Statutes; and

WHEREAS, the Board set a public hearing thereon and caused notice of such public hearing to be given by publication pursuant to Section 190.008(2)(a), Florida Statutes; and

WHEREAS, the District Manager posted the Proposed Budgets on the District’s website at least two days before the public hearing; and

WHEREAS, Section 190.008(2)(a), Florida Statutes, requires that, prior to October 1st of each year, the Board, by passage of the Annual Appropriation Resolution, shall adopt a budget for the ensuing fiscal year and appropriate such sums of money as the Board deems necessary to defray all expenditures of the District during Fiscal Year 2019/2020 and Fiscal Year 2020/2021; and

WHEREAS, the District Manager has prepared Proposed Budgets, whereby the Proposed Budgets shall project the cash receipts and disbursements anticipated during a given time period, including reserves for contingencies for emergency or other unanticipated expenditures during Fiscal Year 2019/2020 and Fiscal Year 2020/2021.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE EAST 547 COMMUNITY DEVELOPMENT DISTRICT:

SECTION 1. BUDGET

The Board has reviewed the Proposed Budgets, copies of which are on file with the office of the District Manager and at the District’s Local Records Office, and hereby approves certain amendments thereto, as shown in Section 2 below.

The Proposed Budgets, attached hereto as Composite Exhibit “A,” as amended by the Board, are hereby adopted in accordance with the provisions of Section 190.008(2)(a), Florida Statutes (“Adopted Budgets”), and incorporated herein by reference; provided, however, that the comparative figures contained in the Adopted Budgets may be subsequently revised as deemed necessary by the District Manager to reflect actual revenues and expenditures.

The Adopted Budgets, as amended, shall be maintained in the office of the District Manager and at the District’s Local Records Office and identified as “The Budget for the East 547 Community Development District for the Fiscal Year Ending September 30, 2020” and “The Budget for the East 547 Community Development District for the Fiscal Year Ending September 30, 2021.”

The Adopted Budgets shall be posted by the District Manager on the District’s official website within thirty (30) days after adoption, and shall remain on the website for at least 2 years.

SECTION 2. APPROPRIATIONS

There is hereby appropriated out of the revenues of the District, for Fiscal Year 2019/2020, the	sum	of	$ 	,	and	for	Fiscal	Year	2020/2021	the	sum	of
$ 	to be raised by the levy of assessments and/or otherwise, which sum is deemed by the Board to be necessary to defray all expenditures of the District during said budget year, to be divided and appropriated in the following fashion:

TOTAL GENERAL FUND (FISCAL YEAR 2019/2020)	$ 	

TOTAL GENERAL FUND (FISCAL YEAR 2020/2021)	$ 	

SECTION 3. BUDGET AMENDMENTS

Pursuant to Section 189.016, Florida Statutes, the District at any time within Fiscal Year 2019/2020 or Fiscal Year 2020/2021, or within 60 days following the end of Fiscal Year 2019/2020 or Fiscal Year 2020/2021, may amend its Adopted Budget for that fiscal year as follows:
The Board may authorize an increase or decrease in line item appropriations within a fund by motion recorded in the minutes if the total appropriations of the fund do not increase.

The District Manager or Treasurer may authorize an increase or decrease in line item appropriations within a fund if the total appropriations of the fund do not increase and if the aggregate change in the original appropriation item does not exceed $10,000 or 10% of the original appropriation.

By resolution, the Board may increase any appropriation item and/or fund to reflect receipt of any additional unbudgeted monies and make the corresponding change to appropriations or the unappropriated balance.

Any other budget amendments shall be adopted by resolution and consistent with Florida law.

The District Manager or Treasurer must establish administrative procedures to ensure that any budget amendments are in compliance with this Section 3 and Section 189.016, Florida Statutes, among other applicable laws. Among other procedures, the District Manager or Treasurer must ensure that any amendments to budget under subparagraphs c. and d. above are posted on the District’s website within 5 days after adoption and remain on the website for at least 2 years.

SECTION 5. EFFECTIVE DATE. This Resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED THIS 12th DAY OF NOVEMBER, 2020.

ATTEST:	EAST 547 COMMUNITY
DEVELOPMENT DISTRICT

Secretary/Assistant Secretary
By:	 Its: 	

East 547
Community Development District
Proposed Budget
FY 2020 - FY 2021

Table of Contents

1	 	General Fund

2-3	 	General Fund Narrative
East 547
Community Development District
Proposed Budget General Fund

		Proposed
Budget	Proposed
Budget	
	Description	FY2020*	FY2021	
	
Revenues			
	Developer Contributions	$23,765	$114,010	
	Total Revenues	$23,765	$114,010	
	
Expenditures			
	Administrative
Supervisor Fees	
$1,000	
$12,000	
	Engineering	$1,250	$15,000	
	Attorney	$10,000	$25,000	
	Management Fees	$2,917	$35,000	
**	Information Technology	$125	$3,250	
	Telephone	$25	$300	
	Postage	$83	$1,000	
	Insurance	$1,000	$5,000	
	Printing & Binding	$83	$1,000	
	Legal Advertising	$5,000	$10,000	
	Other Current Charges	$2,000	$5,000	
	Office Supplies	$52	$625	
	Travel Per Diem	$55	$660	
	Dues, Licenses & Subscriptions	$175	$175	
	Total Expenditures	$23,765	$114,010	
				
	Excess Revenues/(Expenditures)	$0	$0	

* Budget is prorated to September 2019.			
	** Budget amount includes a one-time website creation fee.			

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East 547
Community Development District
GENERAL FUND BUDGET

REVENUES:

Developer Contributions

The District will enter into a Funding Agreement with the Developer to fund the General Fund expenditures for the Fiscal Year.

EXPENDITURES:

Administrative:

Supervisor Fees

Chapter 190, Florida Statutes, allows for each Board member to receive $200 per meeting, not to exceed $4,800 per year paid to each Supervisor for the time devoted to District business and meetings.

Engineering

The District's engineer will be providing general engineering services to the District, e.g. attendance and preparation for monthly board meetings, review invoices and various projects as directed by the Board of Supervisors and the District Manager.

Attorney

The District's legal counsel will be providing general legal services to the District, e.g. attendance and preparation for meetings, preparation and review of agreements, resolutions, etc. as directed by the Board of Supervisors and the District Manager.

Management Fees

The District will incur costs for Management, Accounting and Administrative services during the Fiscal Year.

Information Technology

Represents costs related to the District’s accounting and information systems, District’s website creation and maintenance, electronic compliance with Florida Statutes and other electronic data requirements.

Telephone

Telephone and fax machine.

Postage

The District incurs charges for mailing of Board meeting agenda packages, overnight deliveries, correspondence, etc.

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East 547
Community Development District
GENERAL FUND BUDGET

Insurance

The District’s general liability, public official’s liability insurance and property insurance coverages.

Printing & Binding

Printing and Binding agenda packages for board meetings, printing of computerized checks, stationary, envelopes etc.

Legal Advertising

The District is required to advertise various notices for monthly Board meetings, public hearings, etc. in a newspaper of general circulation.

Other Current Charges

Bank charges and any other miscellaneous expenses incurred during the year.

Office Supplies

Any supplies that may need to be purchased during the fiscal year, e.g., paper, minute books, file folders, labels, paper clips, etc.

Travel Per Diem

The Board of Supervisors can be reimbursed for travel expenditures related to the conducting of District business.

Dues, Licenses & Subscriptions

The District is required to pay an annual fee to the Florida Department of Economic Opportunity for $175. This is the only expense under this category for the District.

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